New Person and Organisation Defaults

New Person and Organisation Defaults

Use these defaults if the majority of your employees have the same employment conditions. For example, most of your employees are Casual. The defaults you will set apply to new employees, when they are first added into CloudPayroll. You can override any default by going into the employees Personal Details. Please ensure you remember to Save the page when any changes are made. 

New Person Default Values

Selecting from this list will indicate how all the new employees added to CloudPayroll will be treated.  

  1. Full-time Hrs/Week - your standard Full time week as per your employment agreement
  2. Rate Type - select from the drop down per hour for hourly paid employees or per annum for salaried employees 
  3. Superannuation Contribution - It is highly recommended that this field is not changed, to ensure you meet your minimum Superannuation Guarantee requirements. The system automatically updates the superannuation contribution percentage each financial year (when applicable). If your organisation contributes above the minimum requirement or you have employees with split percentage contributions, please contact our support line and we can assist you with this setup. 

Leave and Leave Loading Defaults

Selecting from this list will indicate how all the new employees added to CloudPayroll will be treated.  

Selecting from this list will indicate how all the new people added to the payroll will be treated for leave purposes. Only change this on the defaults page if the majority of the people you pay have a different leave rule than the defaults. You will need to manually remove/add entitlements from a timesheet template if they change employment basis or are the opposite of the default. More information on how to update employment basis's can be found here.

Setting your Organisation default leave entitlements to 'No default - select when adding a new person', means you choose the leave types each time you add an employee. This is useful if your payroll contains several different employment conditions and you have multiple leave entitlements or rules.

Leave Loading - If you pay leave loading to your employees, you can select this as a default to be added when you set up a new employee. Or set it to 'No default - select when adding a new person' as per the above. 


Organisation Preferences

These are Organisation level settings, that relate to either admin users or payroll confirmers.



  1. Require two confirmers to confirm a payroll - select if you require more than one user to confirm a payroll. Only select this if you have already set up your second confirmer user. 
  2. Two factor authentication compulsory - all users that can view payroll and employees personal information, have 2FA enabled by default (this can not be removed). If you would like ALL users to have 2FA enabled by default, tick the Include users with Leave Approvals Only, Timelog Approvals Only, and Timelog and Leave Approvals access box to apply 2FA to all admin users. Employees can have this enabled too, for their personal kiosk, please read the following article for more information on this.
  3. Send confirmation emails to - this is updated by the email addresses listed in Setup > Organisation > Emails and Contact Details 
  4. Password Expiry - choose to have the password to your CloudPayroll account never expire, or choose to expire the password up to 180 days.  This is also transferred to all users and kiosk users. 

Timelogs

This add on can be activated so that employee's can clock in and out of their shift via the CloudPayroll Kiosk. To find out more information about this add on, please click the following link.



As with all changes, please ensure you click Save at the bottom of the page, to save any changes.

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