Overview of the Timelogs process

Overview of the Timelogs process

The Timelogs Process

Time logs move in the following flow:

Draft > Submitted > Approved > Accepted > Closed

Time Logs are Created in the Employee Kiosk

A person may enter the time they have worked in Timelogs in the Employee Kiosk. This entry is referred to as a time log.

A time log includes:

  • Date worked
  • Total hours worked
  • Time code
  • Start and end time (this may be disabled in settings)
  • Unpaid break time (optional)
  • Note (optional)

Time Logs are Submitted for Review

A time log is a Draft until the person Submits it.

Time Logs are Approved to be Paid

A Paymaster or a Timelogs Approver, can review time logs by going to the People > Timelogs.

Any time logs that are to be paid can be Approved. The Timelogs Approver selects the time logs they want to approve, then selects the Approve Selected button.

Time Logs are Accepted into a Payroll

A Paymaster can Accept approved time logs when opening a payroll, or after a payroll has been opened.

Only approved time logs will be included into a payroll when the Paymaster accepts them.

Time Logs are Closed When the Payroll is Closed

Once a payroll has fully closed, the associated time logs will also be Closed.

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